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Documentation and Communication Officer

by jobsandcareerbd

এনজিও চাকরির খবর

Job title: Documentation and Communication Officer

Company:

Job description: Job Context

  • Responsible to: Country Director
  • Project Duration: 1 Year

Job Responsibilities

  • Planning and Reporting
  • Coordinate with the field offices and partners for ensuring that the program is being implemented in accordance with internal and external requirements and deadlines.
  • Develop a reporting schedule in line with the internal and external reporting deadline.
  • Follow up with the program and finance team in as per reporting schedule.
  • Process weekly, monthly, and quarterly qualitative and quantitative reports for internal and external purpose to reflect the progress as per result framework.
  • Liaison with MEAL and program team to ensure the feedback on the reports in a transparent and timely way.
  • Maintain a database through regular monitoring and reviewing the sources of information in collaboration with MEAL.
  • Update the database on a regular basis and share the program report with the program and relevant stakeholders on a timely basis.
  • Coordinate with partners and field teams to ensure that the reports are available on time.
  • Develop and carry-on capacity development initiatives for the partners and program team on quality reporting as per the needs of the donors and organizational mandate.
  • Develop an all-inclusive documentation plan in consultation with the program and MEAL team.
  • Undertake regular analysis and assessment in the field as per plan.
  • Provides technical support to the implementing partners to produce quality and presentable reports with the timeline.
  • Branding, Recording and Documentation:
  • Develop visibility materials and ensuring the branding guideline of HRF to the project level.
  • Ensure the recording and documentation of HRF and partners for further necessary utilization.
  • Coordinate to ensure the quality photos, videos, and related media documents.
  • Work closely with the program team to ensure that the project documentation, and reports are compiled, and shared within the timeframe.
  • Capturing case stories/ learning sharing documents and disseminate among the stakeholders.
  • Communication and Media
  • Ensure effective communication with the project team, internal and external stakeholders.
  • Taking on a communications role and generating visual tools to track success.
  • Design and develop various types of Project materials such as- brochure, leaflets, posters, briefs, and communication folder for the stakeholders.
  • Produce presentation/briefings of field level data/information for the different visits made by HRF, relevant Govt. officials and other stakeholders.
  • Produce required media briefs, documents, news, and press release and publicize in the local and nationals print and electronic media.
  • Coordination and Networking:
  • Maintain effective communication, coordination, and collaboration with GoB/NGOs officials like RRRC Office, CiC, Site Management, Related Cluster/Sectors, DC/UNO office, relevant government departments.
  • Work closely and maintain professional relationship with the GO/NGO service providers,
  • Participate in different meetings, training workshops organized by GoB, UN agencies, NGOs, Sectors, and other stakeholders.
  • Maintain effective coordination and communication with Partners Organization.
  • Participate in regular staff meetings (Weekly, Monthly and need base).
  • Ensure good relations with project teams and other relevant stakeholders in the project locations.
  • Accountability and Safeguarding:
  • Represent the organization to key stakeholders and provide them with information about project objectives, risks, constraints, and progress.
  • Support the development and implementation of the organizational Gender, Age Marker, and safeguarding Issues.
  • Maintain gender-sensitive approach in all stages of programme implementation.
  • Maintain programmatic sensitivity to cultural norms of Rohingya and Host society.
  • Ensure active consultation and engagement with beneficiary communities and community leaders.
  • Integrate protection safeguarding measures throughout programme design.
  • Any Other
  • Any other task assigned by the Management.

Employment Status

Contractual

Educational Requirements

  • A Master’s level degree preferably in development, business, disaster management, marketing, information & communication, and English.
  • Educational qualification and discipline will be relaxed for qualified candidates having a wide length of experience in emergency.

Experience Requirements

  • At least 5 year(s)

Additional Requirements

  • Minimum 5 years’ experience in report writing, communication and documentation.
  • Excellent in written and spoken English.
  • Previous experience in capturing the most significant cases and case studies.
  • Previous experience in writing donor reports
  • Knowledge on donor compliance, organizational mandate, and result framework
  • Experience in data collection particularly interview, FGD and KII
  • Experience in working with partners and various stakeholders.
  • Experience in working in the humanitarian settings particularly in the refugee context.
  • Knowledge on sensitivity issues such as challenges and obstacles on working with women, girls, children and in a conflict situation.

Job Location

Cox’s Bazar

Job Source

Bdjobs.com Online Job Posting.

Expected salary:

Location: Cox’s Bazar, Chittagong

Job date: Tue, 18 May 2021 07:50:32 GMT

Apply for the job Here!

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